Enterprise ERP · Production System

EDUERP — University Management System

A comprehensive, role-aware ERP built for universities and autonomous colleges — covering every campus operation from pre-admission to TC issuance, HR onboarding to salary processing, and barcode-based examination management.

Python / Django PHP / Laravel MySQL JavaScript REST APIs RBAC Linux Server Barcode Engine 🏦 Custom Payment Gateway

View Live System Explore Modules

Note: The GitHub profile linked is for reference only. The actual production codebase is proprietary and is not publicly shared due to security and copyright restrictions.

SuperAdmin View
Main ERP Dashboard — Role-aware interface for SuperAdmin with full system access

Module Navigation
20+ modules including StudentMenu, HR, Exams, Admissions, Accounts, Library, Placements & more

Student Portal
Student role: Pay fees, view results, enroll subjects, track placements, manage profile

HR Management
End-to-end employee lifecycle — onboarding, attendance, payroll, and relieving

Impact Metrics

Key Performance Indicators

Measurable outcomes from the EduERP deployment across university campuses.

🧩

20+

Functional Modules

👥

User Roles

⚡

50+

Automated Workflows

📊

99.9%

System Uptime

📉

70%

Admin Effort Reduced

⏱️

<2s

Avg. Report Generation

🏦

Gateway Commission

Overview

What Problem Does It Solve?

🔴 Pain Points We Addressed

Manual admissions causing delays and data duplication
Error-prone exam marks entry and result declaration
Inefficient fee collection and bank reconciliation
Manual HR & payroll processes creating compliance gaps
No centralized student lifecycle tracking
Zero visibility on NAAC/IQAC-ready reports

✅ How EduERP Creates Impact

Centralized student database from pre-admission to alumni
Barcode-based hall ticket & answer sheet management
Automated fee collection with UPI/netbanking integration
Full payroll automation with EPF/ESIC/TDS compliance
Real-time KPI dashboards for leadership
NAAC/IQAC-ready export reports

Access Control

Multi-Role Architecture

Every user sees only what their role permits — enforced at API and UI level via RBAC.

Student

SuperAdmin

Faculty

HOD

HR Manager

Accounts

Librarian

Exam Officer

Student Lifecycle

Academic Journey — End to End

The complete student lifecycle managed within a single unified system.

01 📋 Pre-Admission & Leads

02 🎓 Admissions & Enrollment

03 💳 Fee Management

04 📚 Academic & Attendance

05 🔖 Exam & Barcode

06 🏆 Results & TC

HR Lifecycle

Employee Management — Onboarding to Relieving

01 🤝 Onboarding

02 🕐 Attendance & Leave

03 💰 Payroll Processing

04 📑 EPF / ESIC / TDS

05 🧾 Salary Slip

06 📤 Relieving & Exit

Modules

All Major Modules

🎯

Admissions & Pre-Admissions

Lead capture, interview scheduling, eligibility checks, online application tracking, and automated enrollment workflows.

💳

Fees & Finance

Multi-head fee structure, UPI/netbanking/card integration, auto-reconciliation, receipt automation and fine management.

🔖

Exams & Results

Timetable generation, barcode-based hall tickets, answer book tracking, marks digitization, revaluation and instant transcripts.

👨‍💼

HR & Payroll

Automated salary runs, leave & attendance workflows, EPF/ESIC/TDS reporting, compliance certificates and full payroll audit.

📊

Dashboards & Reports

KPI dashboards, NAAC/IQAC-ready exports, scheduled automated reporting for leadership and accreditation bodies.

🔐

Security & RBAC

Role-based access control, audit logs, session management, API-level permission enforcement, and data isolation per role.

📚

Library Management

Book catalog, issue/return tracking, fine management, barcode scanning for books, and digital resource management.

🏆

Placements & Skills

Company registrations, placement drives, student enrollment, training tracking, and placement analytics dashboard.

🎒

Scholarships & Grievances

Scholarship application management, approval workflows, grievance redressal system with escalation tracking.

Architecture

Technology Stack

Python / Django

PHP / Laravel

MySQL

JavaScript

AlmaLinux 9.x

RBAC / JWT

Barcode Engine

PDF Generation

REST APIs

Custom Bank Gateway

Payment Infrastructure

Custom Bank Payment Gateway

Instead of relying on Razorpay, CCAvenue, or PayU — EduERP and Injara LMS use a custom-built payment gateway integrated directly with the bank, eliminating per-transaction commission charges entirely.

❌ Why We Avoided Third-Party Gateways

Razorpay / CCAvenue charge 1.5%–2% per transaction — adds up to lakhs annually for institutions
Settlement delays of T+2 / T+3 days create cash flow issues
Data leaves the institution's control — privacy concern
Dependency on third-party uptime and API changes
No deep integration with fee ledger and reconciliation logic

✅ What the Custom Gateway Delivers

Zero gateway commission — direct bank integration via net banking / UPI collect APIs
Real-time payment confirmation and automatic fee ledger update
Auto-generated receipts linked to student records instantly
Full payment data stays within the institution's server
Built-in reconciliation — matches bank statement entries to fee records
Deployed across both EduERP and Injara LMS platforms

01🎓Student Initiates Payment

02🏦Direct Bank API Call

03✅Real-Time Confirmation

04📒Fee Ledger Updated

05🧾Receipt Auto-Generated

FAQ

Frequently Asked Questions

The system generates unique barcodes for each student's hall ticket and answer booklet. During exams, scanning the barcode links the answer book to the student's record, eliminating manual entry. Marks are then digitized against the barcode ID, ensuring accuracy and a complete audit trail from hall ticket to result publication.

EduERP uses a robust Role-Based Access Control (RBAC) system. Each user is assigned a role (Student, Faculty, HOD, HR, Accounts, etc.), and every API endpoint and UI component enforces role-level permissions. This means a student can never access payroll data, and an accountant sees only financial modules relevant to their role.

EduERP uses a custom-built bank payment gateway — not Razorpay, CCAvenue, or PayU. This means zero per-transaction commission charges. The gateway integrates directly with the institution's bank via UPI collect and net banking APIs. Payments are confirmed in real-time, automatically reconciled against the student's fee ledger, and receipts are generated instantly — all without any data leaving the institution's server.

No. The production codebase is proprietary and owned by Oceanapps Technologies Private Limited. Any GitHub repositories linked are reference implementations only, shared to demonstrate architectural approach. The actual system contains sensitive business logic and institution-specific configurations that are not publicly distributed.

The HR module has built-in salary heads configured for EPF (12% employer + employee), ESIC (applicable where salary ≤ ₹21,000), and TDS calculation based on the employee's declared investments. Monthly payroll runs auto-calculate deductions, generate payslips, and produce compliance reports ready for government filing.

Yes. EduERP is designed for multi-campus institutions. Data is scoped by campus/branch, allowing a SuperAdmin to view consolidated reports while campus-level administrators manage their own data. Role assignments can be campus-specific, ensuring proper isolation between institutions.